Invite your team — newsroom roles & permissions

Roles overview

Journalify keeps roles intentionally simple — three clear roles that map to how newsrooms actually work. Every teammate is exactly one of:

• Administrator — your workspace owner. Manages users, billing, workspace settings, and has full access to every story.
• Editor — assigns stories, reviews submissions, and publishes. The editorial backbone of your newsroom.
• Reporter — writes and edits their own stories, then submits them for review. Cannot publish directly.

Which role for which teammate?

A small example for a four-person newsroom: your founder or managing editor is the Administrator; your section heads (Politics, Business, Sports) are Editors who review and publish their desk; your beat reporters and contributors are Reporters who write and submit. A solo journalist running their own publication is simply the Administrator on their own workspace.

Inviting users

1. Go to Settings → Team → Invite teammates.
2. Enter their email address and select Administrator, Editor, or Reporter.
3. Optionally assign a department (Politics, Business, Sports, etc.).
4. Click "Send invitations". Teammates receive an email with a one-click signup link valid for 7 days.

Bulk invites

For larger teams, paste a CSV of emails into the bulk-invite dialog. The format is simple:

email,role,department
[email protected],editor,politics
[email protected],reporter,business
[email protected],administrator,

Changing someone’s role

Only Administrators can change roles. Settings → Team → pick a teammate → select the new role. The change takes effect immediately on their next page load, and every role change is recorded in your workspace audit log.

Safeguards

• Your workspace always has at least one Administrator — the last Administrator cannot be demoted until another teammate is promoted first.
• An Administrator cannot demote themselves in a single click — another Administrator has to perform the change. This protects you from accidentally locking yourself out.